Running a medical practice takes extreme organisation, clever decision making and experience, but not every single day will run as smoothly as you would like it to. Despite the odd bump in the road, it is important to the success of your practice that you make key decisions that will have a positive impact. In this post we will be exploring five steps to running an efficient medical practice.
There are so many time consuming and tedious tasks that in the technological world we live in today can be handled automatically for you, freeing up your time to focus on more important tasks that need your attention. Automating appointment and reoccurring prescription reminders and newsletters is the most efficient way to eliminate errors, improve patient awareness and provide better access to patients. You will need to make sure your team is prolific in using these updated and new technologies in the office, as you will rely on them to handle the initial task of setting up and making alterations or updating over time.
It can be extremely time consuming when you are manually entering information on a daily basis, on average eight minutes per scheduled appointment. This is a common time consumption issue in many medical practices, and is completely unnecessary and avoidable. Scheduling tools are popular in many different industries and businesses, and when used correctly can save twice the amount of the time as you were spending manually entering data. Implementing access to patients to use a tool that they can use to schedule their own appointments online, not only gives them more control and freedom over booking their appointments, even out of office hours, it also takes the heat off your administration and reception team.
Poor communication skills is another extremely common issue that is completely avoidable in medical practices. Ensuring that you maintain good communication between not only yourself and your team, but amongst themselves can reduce time spent doing tasks twice or having important tasks missed due to a lack of communication. Everyday invest 15 minutes of your time into having a team meeting to go over everything that needs to be done or caught up on over that day, outline what is important to be done in the first instance, and identify the priorities of the practice. Investing those 15 minutes a day can save you hours of wasted time over the weeks and months ahead.
BE A STEP AHEAD
Always ensuring you know what to expect in the weeks and months ahead from your practice is key to staying organised. Recognising where you are going to be busier and staying in touch with your schedule ahead of time can make all the difference to your practice and your team. It is important to implement this mentality into the members of the team that you employ too, to increase productivity and ensure you are on the same page with them.
Outsourcing certain areas of your administration, accountancy and financial tasks can help you to maintain efficiency at your medical practice. Outsourcing to specialists like Accounts Unlocked For Doctors not only allows you to free up and prioritise more important things, it also reassures you that all of those areas are covered and taken care of my experts in their field. Outsourcing is something that many private practice owners do to ensure that the tasks are in the hands of professionals and enables them to focus on their wider goals.